Careers

VIEW THE FULL JOB DESCRIPTION HERE

About the role

Imagine Institute has been growing steadily and is now seeking to dramatically accelerate growth. The executive director (ED) is looking for a mission-focused, strategic, and process-minded leader with experience scaling an organization, leading a team of directors, and developing a performance culture among a group of diverse, talented individuals. The Senior Director of Operations must be a leader who is able to help others at Imagine Institute deliver measurable, cost-effective results that make the vision a reality. Importantly, the successful candidate will have the skills, sensitivity, and personal confidence to tap into the power that each member of the team brings to this mission. While it is essential that the Senior Director of Operations brings efficient and effective systems to increase the productivity of the organization, is it also critical that the team retain the creative spark that drives the Imagine Institute concept.

Essential functions

• Provides effective and inspiring leadership, as well as stewardship, of the Imagine Institute by being actively involved in all programs and services.
• Establishes quantitative and qualitative metrics, guidelines, and standards by which the organization’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement. Implements policies and procedures that will improve day-to-day operations.
• Leads coordination and integration of efforts among various departments to produce smoother workflows and more cost-effective business processes.
• Ensures that all program activities operate consistently and ethically within the mission and values of the Imagine Institute while constantly reviews, evaluates and seeks to improve protocols, systems and structures. Ensures compliance with Imagine policies and funding agency contract requirements.
• Communicates and explains new directives, policies, or procedures to directors and managers; to explain changes, answer questions, and maintain morale.
• Partners with the Executive Director to represent the Imagine Institute with external constituency groups, including community, governmental, and private organizations.
• Ensures the continued financial viability of the Imagine Institute’s programs/service units through sound fiscal management. Provides programmatic leadership and input for all strategic planning processes with the Executive Director and staff. Plans, directs, controls, implements, evaluates, monitors, and forecasts budgets.
• Promotes regular and ongoing opportunities for all staff to give feedback on program operations.
• Conducts general leadership activities including participation in the hiring and training of departmental managers, organizes and oversees the work and schedules of departmental managers, conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees as needed and in accordance with company policy.
• Ensures work environments are adequate and safe.
• Improves customer service and satisfaction through policy and procedural changes.
• Projects a positive image of the organization to employees and stakeholders.
• Has a commitment to the diversity and dynamism of our stakeholders and ensuring the organization is responsive to their diverse needs.
• Performs other related duties as assigned.

Qualifications

• Experience leading a team of leaders
• Ability to continuously evaluate program, innovate new methods/practices and brainstorm solutions to improve outcomes
• Experience navigate contracts with multiple funding sources
• Thorough understanding of practices, theories, and policies involved in business and finance
• Experience managing multiple programs
• Strong attention to detail
• Ability to work independently and simultaneously on multiple tasks with close, overlapping, and/or conflicting deadlines
• Ability to receive feedback in a professional manner
• Extensive knowledge of Microsoft Office applications
• Bilingual speakers of Spanish/Somali preferred
• Experience working with governmental agencies a plus
• Bachelor’s degree preferred
• Excellent verbal and written communication skills

Requirements

• Excellent customer service skills
• Ability to patiently explain technology and policies to stakeholders
• High-level comfort with online technology to include databases and CFM’s
• Must be able to occasionally work long and irregular hours, including weekends
• The working environment is a general office environment with low noise level
• Commitment to driving forward efforts towards Diversity, Equity, and Inclusion
• Must be able to travel to different partner locations as required via various modes of transportation throughout Washington State and may be required to travel out of state on occasion

VIEW THE FULL JOB DESCRIPTION HERE

About the role

The Imagine Institute has been growing steadily and is now seeking to dramatically accelerate growth. The Executive Director is looking for a mission-focused and process-minded Executive Assistant with strong attention to detail and excellent time management skills. The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. This role will manage mostly business-related tasks for the team such as creating reports and ensuring the office is running smoothly. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be fast at solving problems and genuinely enjoy seeking out ways to make the day to day easier. Having experience as an executive or administration assistant in the past is a plus.

Essential functions

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
• Assists the Executive Director and/or other assigned leadership staff with research and program support for current and upcoming initiatives
• Performs administrative tasks including drafting letters, memos, PowerPoints, quarterly board deck, and other documents for senior staff
• Prepares financial statements and monthly expense reports by tracking receipts, coding invoices, and processing for payment
• Maintains digital filing systems in accordance with digital filing guidelines
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Arranges travel and accommodations for executives
• Supports meetings through agenda creation, room set-up, scheduling, taking notes and accurately recording minutes
• Uses various software, including Microsoft suite, spreadsheets, databases, and presentation software
• Maintains office supplies, ensures office contracted services are performing as desired, and coordinates maintenance of office equipment
• Performs additional duties as assigned by executives

Qualifications

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and rapidly changing environment
• Knowledge of office administration, administration procedures, and recordkeeping systems
• Able to type minimum of 50 words per minute
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Experience as a virtual assistant

Requirements

• Excellent customer service skills
• Ability to patiently explain technology and policies to stakeholders
• High-level comfort with online technology to include databases and CRM’s
• Must be able to occasionally work long and irregular hours, including weekends
• Eager to improve and discover new ways to assist the executive team
• Position requires prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds
• The working environment is a general office environment with low noise level
• Commitment to driving forward efforts towards Diversity, Equity, and Inclusion
• Must be able to travel to different partner locations as required via various modes of transportation throughout Washington State and may be required to travel out of state on occasion

VIEW THE FULL JOB DESCRIPTION HERE

About the role

The Program Assistant is a full time, hourly, position. This role’s main function is to support the Washington State Early Learning Substitute Pool Program, which is a state-wide substitute pool of early care and education professionals. This program is dedicated to creating much needed release time for child care professionals and providing the opportunity for workforce development opportunities to new and existing early childhood educators. This position provides support to the team and clients by ensuring the substitute pool is run efficiently and effectively.

The ideal candidate is someone who finds reward in helping others to complete a wide range of projects and is comfortable pivoting and prioritizing multiple and changing priorities. Those who are bilingual in Spanish and/or Somali are highly encouraged to apply as are those who are comfortable adapting to new technologies.

If you have an interest in improving outcomes for children through direct contact with early childhood educators, we want to hear from you.

Essential functions

• Provide exceptional customer service skills to stakeholders
• Commitment to the diversity and drive of our stakeholders and ensure the program is responsive to their diverse needs
• Manage, understand, and maintain large data sets in Excel
• Maintain a robust schedule of events (booking trainers and locations)
• Ensure events are well-attended by coordinating outreach efforts with community members and partner organizations
• Provide technical assistance to clients on software, qualifications, and general questions.
• Process backend data daily to maintain accurate eligibility and qualifications records
• Match clients with qualified substitutes
• Prepare and organize materials related to the substitute and facility orientations, training, and informational updates related to the use of the substitute system and Imagine policies
• Demonstrate initiative by seeking out additional responsibilities to help the team and the organization achieve goals. Should consistently look for ways to improve processes and contribute to Imagine. Ensure compliance with Imagine policies and funding agency contract requirements
• Manage incoming and outbound calls to interested or eligible participants
• Assist team with multiple projects in and out of your typical day to day work to help the team and the organization achieve goals.

Qualifications

• Experience working in an office environment
• Extensive knowledge of Microsoft Office applications, specifically Excel and Word
• High-level comfort with online technology to include databases and CRMs
• Strong attention to detail
• Ability to work independently and simultaneously on multiple tasks with close, overlapping, and/or conflicting deadlines
• Must be a collaborative and flexible team player with excellent organizational and interpersonal skills
• Strong verbal and written communication skills in English
• Ambitious and motivated to make program succeed
• Ability to innovate new methods and brainstorm solutions to improve outcomes
• Ability to receive feedback in a professional manner
• Ability to patiently explain technology and policies to stakeholders
• Experience working with governmental agencies a plus
• Bilingual speakers of Spanish and/or Somali preferred
• Experience with Salesforce is a plus

Requirements

• Employee must be able to sit for long periods of time using office equipment and computer
• Position may require moderate lifting of supplies and materials from time to time
• Must be able to travel to different partner locations as required via various modes of transportation throughout Washington State and may be required to travel out of state on occasion
• Must have high level of comfort with online technology to include databases and CFM’s
• Must be a collaborative and flexible team player with excellent organizational and interpersonal skills
• Must be able to occasionally work long and irregular hours, including weekends
• The working environment is a general office environment with low noise level

VIEW THE FULL JOB DESCRIPTION HERE

About the role

The Training Program Assistant’s main function is to support the efforts of the Imagine Institute’s training program and Director of Training. This is done through a wide range of administrative activities from booking hotels to managing large data sets in Excel. The ideal candidate is someone who finds reward in helping others to complete a wide range of projects and is comfortable with quick pivoting and changing priorities.

Essential functions

• Manage and maintain large data sets in Excel
• Collect and track data for program reports including monthly, quarterly, and annual reports
• Provide in-person, over-the-phone and email support to training participants
• Provide excellent customer service to participants
• Coordinate data related to trainer performance, including evaluations, self-assessments and observations
• Maintain training schedule in organization’s database
• Process training paperwork
• Data entry
• Book locations and trainers
• Prepare and distribute materials to trainers
• Send reports to program leads as needed
• Act as liaison between organization and trainers

Qualifications

• Experience working in an office environment
• Extensive knowledge of Microsoft Office applications, specifically Excel and Word
• High-level comfort with online technology to include databases and CRMs
• Strong verbal and written communication skills in English
• Strong attention to detail
• Ability to work independently and simultaneously on multiple tasks with close, overlapping, and/or conflicting deadlines
• Ability to innovate new methods and brainstorm solutions to improve outcomes
• Ability to assist others with multiple projects in and out of your typical day to day work to help the team and the organization achieve goals.
• Ability to receive feedback in a professional manner
• Commitment to the diversity and drive of our stakeholders and ensure program is responsive to their diverse needs
• Excellent customer service skills
• Bilingual speakers of Spanish and/or Somali preferred
• Experience with Salesforce is a plus
• Experience working with governmental agencies a plus

Requirements

• Ability to patiently explain technological tools and policies to stakeholders
• Must be a collaborative and flexible team player with excellent organizational and interpersonal skills
• Employee must be able to sit for long periods of time using office equipment and computer
• Position may require moderate lifting of supplies and materials from time to time
• The working environment is a general office environment with low noise level
• Must be able to travel to different partner locations as required via various modes of transportation throughout Washington State and may be required to travel out of state on occasion
• Must be able to occasionally work long and irregular hours, including weekends

VIEW THE FULL JOB DESCRIPTION HERE

About the role

The Imagine Institute has been growing steadily and is now seeking to shore up financial systems and protocol it accommodate its dramatically accelerated growth. We are looking for a mission-focused, strategic, and process-minded Bookkeeper with experience developing and implementing financial processes and maintaining accounting records. The Bookkeeper must be able to capture financial figures with complete accuracy. Thus, attention to detail is of the highest importance. The successful candidate will not only be able to improve and launch processes, but also be able to explain financial matters to all levels of staff with ease.

Essential functions

• Supports each department with relevant information related to organizational spending and accounting as they prepare their annual departmental budgets
• Records numerical and financial data while ensuring data is entered correctly and accurately
• Oversees all official accounting records in conformance with generally accepted accounting principles
• Evaluates, develops and recommends fiscal processes and systems to streamline efforts
• Assists and oversees internal and external audits in review of financial and administrative controls
• Prepares monthly Profit and Loss or Budget versus Actuals analysis/statements to senior team
• Completes program financial statements per contract requirements
• Manages payment of vendors and subcontractors in a timely manner
• Reviews supporting documentation and program systems related to payment of subcontractors
• Manages payroll
• Reconciles and reports differences or issues found in financial records
• Performs other related duties as assigned

Qualifications

• 5+ years working experience in professional accounting, financial management, benefits administration, or equivalent field
• A flare for numbers
• Particularly good time management skills, with the ability to pivot priorities
• Comfort in a small, ambiguous start-up environment
• A high degree of organizational, analytical and interpersonal skills
• Strong verbal and written communication abilities
• Advanced Excel skills, ability to work with lookups and pivot tables with proficiency in the rest of the MS Office Suite
• Experience using QuickBooks
• Knowledge of generally accepted accounting principles (GAAP) and financial data analysis
• Ability to use accounting software to record, store, and analyze financial data
• Ability to efficiently operate a 10-key calculator or equivalent and other related office equipment
• Knowledge of administrative and clerical procedures

Requirements

• Excellent customer service skills
• Ability to patiently explain technology and policies to stakeholders
• High-level comfort with online technology to include databases
• Must be able to occasionally work long and irregular hours, including weekends
• The working environment is a general office environment with low noise level
• Commitment to driving forward efforts towards Diversity, Equity, and Inclusion
• Must be able to travel to different partner locations as required via various modes of transportation throughout Washington State and may be required to travel out of state on occasion