Careers

VIEW THE FULL JOB DESCRIPTION AND APPLY HERE

About the role

The Bookkeeper is a full-time, remote role. Reporting to the Senior Director of People and Organizational Development, the Bookkeeper handles various aspects of the accounting function at The Imagine Institute. Main areas of responsibility include accounts payable, accounts receivable, payroll assistance, and various other accounting tasks.

The Bookkeeper must be organized and able to capture financial figures with complete accuracy. Thus, attention to detail is of the highest importance.

Essential Functions

• Assists with payment of vendors and subcontractors in a timely manner
• Assists in the resolution of payment inquiries
• Prepare and record journal entries for various accounts
• Records numerical and financial data while ensuring data is entered correctly and accurately
• Perform account reconciliation to ensure accurate reporting of financial information
• Apply technical accounting knowledge to ensure compliance with accounting standards and regulatory requirements.
• Assists with accounts receivable
• Assists in the file management of all official accounting records in conformance with generally accepted accounting principles
• Assists in the creation and drafting of standard operating procedures
• Reconciles and reports differences or issues found in financial records
• Reviews supporting documentation and program systems related to payment of subcontractors
• Collaborate with team members to ensure timely and accurate completion of financial tasks
• Supports biweekly payroll, including creating new employee profiles in Paychex
• Assists in the overseeing of internal and external audits in review of financial and administrative controls
• Performs other related duties as assigned

Qualifications

• Bachelor’s degree or Technical Degree/Certificate in Bookkeeping, Accounting, or Finance
• Proven experience as a Bookkeeper or Accountant, 2+ years working experience preferred
• Proficiency in using spreadsheets and accounting software, prefer QuickBooks Online
• Knowledge of generally accepted accounting principles (GAAP)
• Ability to efficiently operate a 10-key calculator or equivalent and other related office equipment
• Advanced Excel skills, ability to work with lookups and pivot tables with proficiency in the rest of the MS Office Suite
• Knowledge of administrative and clerical procedures
• Particularly good time management skills, with the ability to pivot priorities
• Comfort in a small start-up environment
• A high degree of organizational, analytical, and interpersonal skills
• Strong verbal and written communication abilities
• Trustworthy with sensitive financial and personnel information

Requirements

• Must be able to sit, or stand, for long periods of time using office equipment and computer
• May require moderate lifting of supplies and materials from time to time
• Must be a collaborative and flexible team player with strong organizational and interpersonal skills
• Ability to work independently and simultaneously on multiple tasks with conflicting deadlines
• Commitment to the diversity and dynamism of participants, colleagues, and stakeholders
• Strong verbal and written communication skills in English required. Secondary fluency in Somali, Spanish, or another language preferred
• Ability to give and receive feedback in a professional manner
• Ability to patiently explain technology and policies to participants, colleagues, and stakeholders
• Must be able to occasionally work long and irregular hours, sometimes including weekends

VIEW THE FULL JOB DESCRIPTION AND APPLY HERE

About the role

The Writing Specialist is responsible for project managing written reports, grant proposals, implementation plans, and other important internal and external longform writing projects. Managed by the Senior Director of Marketing & Communication, this position will work closely with the our marketing and communications team to successfully craft clear and compelling written communications. This position will need to be able to work closely with program staff to translate their incredible work into easy-to-read reports and proposals, so external audiences can understand Imagine’s impact.

Essential Functions

• Study and comprehend the agency's history, objectives, services, and financial needs.
• Create compelling grant proposals, reports, and other publications with necessary supporting documents tailored to requirements.
• Review and edit content produced by other team members to ensure accuracy, clarity, and adherence to brand guidelines.
• Develop comprehensive documentation, reports, and presentations that meet organization standards and tell the story of programs’ deliverables and successes.
• Translate complex issues and programs into easy to understand and compelling reports.
• Proofread all copy for grammar, spelling, and punctuation errors before publications
• Manage competing deadlines and application due dates effectively.
• Participate in webinars and information sessions for prospective community and local government grants.
• Address internal and external inquiries regarding proposals.
• Serve as the expert on community and local government grants.
• Coordinate with Data Systems and Analytics and Program Services to ensure effective communication of contract outcome and tracking requirements.
• Develop and maintain detailed database of reference materials of previous grant applications, RFP responses, annual plans, etc.
• Research, outline, write, and edit content, working closely with various departments to understand project requirements.
• Gather information from subject-matter experts and develop, organize, and write procedure manuals, technical specifications, and process documentation.
• Work with development and support leads to identify documentation repositories, revise and edit, and determine best solutions for data compilation and centralized storage.
• Research, create, and maintain information architecture templates that adhere to organizational and legal standards and allow for easy data migration.
• Develop content in alternative media forms for maximum usability, with consistent voice across all documentation.
• Assist with complex applications for grants and RFPs.
• Performs other duties as assigned.

Qualifications

• Must be able to provide a portfolio of past work
• Bachelor’s degree in English, Journalism or Communication or business-related field preferred
• Minimum of 5 years of related experience in copywriting and/or content development
• Minimum of 2 years of effective technical writer
• Minimum of 2 years of grant writing or nonprofit development experience
• Proven ability to quickly learn and understand complex subject matter
• Experience writing documents for various audiences
• Superb written communication skills, with a keen eye for detail and ability to write clear, persuasive proposals for nonprofit organizations
• Experience working with child care providers, state agencies, unions, or early child educators is a plus
• Ability to handle multiple projects simultaneously
• Excellent time management skills with proficiency in research proposal best practices
• Proficient in working with government, foundation, or corporate contracts
• Familiarity with prospect research techniques and project management
• Strong analytical skills
• Proficient in MS Office Suite programs
• Well-versed in copywriting best practices for multiple marketing channels including but not limited to broadcast, search, native, display, etc.

Requirements

• Must be able to sit, or stand, for long periods of time using office equipment and computer
• May require moderate lifting of supplies and materials from time to time
• Collaborative and flexible team player with strong organizational and interpersonal skills
• Ability to work independently and simultaneously on multiple tasks with conflicting deadlines
• Commitment to the diversity and dynamism of participants, colleagues, and stakeholders
• Ability to give and receive feedback in a professional manner
• Ability to patiently explain technology and policies to participants, colleagues, and stakeholders
• Must be able to occasionally work long and irregular hours, sometimes including weekends