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About the role
The Writing Specialist is responsible for project managing written reports, grant proposals, implementation plans, and other important internal and external longform writing projects. Managed by the Senior Director of Marketing & Communication, this position will work closely with the our marketing and communications team to successfully craft clear and compelling written communications. This position will need to be able to work closely with program staff to translate their incredible work into easy-to-read reports and proposals, so external audiences can understand Imagine’s impact.
Essential Functions
- Study and comprehend the agency's history, objectives, services, and financial needs.
- Create compelling grant proposals, reports, and other publications with necessary supporting documents tailored to requirements.
- Review and edit content produced by other team members to ensure accuracy, clarity, and adherence to brand guidelines.
- Develop comprehensive documentation, reports, and presentations that meet organization standards and tell the story of programs’ deliverables and successes.
- Translate complex issues and programs into easy to understand and compelling reports.
- Proofread all copy for grammar, spelling, and punctuation errors before publications
- Manage competing deadlines and application due dates effectively.
- Participate in webinars and information sessions for prospective community and local government grants.
- Address internal and external inquiries regarding proposals.
- Serve as the expert on community and local government grants.
- Coordinate with Data Systems and Analytics and Program Services to ensure effective communication of contract outcome and tracking requirements.
- Develop and maintain detailed database of reference materials of previous grant applications, RFP responses, annual plans, etc.
- Research, outline, write, and edit content, working closely with various departments to understand project requirements.
- Gather information from subject-matter experts and develop, organize, and write procedure manuals, technical specifications, and process documentation.
- Work with development and support leads to identify documentation repositories, revise and edit, and determine best solutions for data compilation and centralized storage.
- Research, create, and maintain information architecture templates that adhere to organizational and legal standards and allow for easy data migration.
- Develop content in alternative media forms for maximum usability, with consistent voice across all documentation.
- Assist with complex applications for grants and RFPs.
- Performs other duties as assigned.
Qualifications
- Must be able to provide a portfolio of past work
- Bachelor’s degree in English, Journalism or Communication or business-related field preferred
- Minimum of 5 years of related experience in copywriting and/or content development
- Minimum of 2 years of effective technical writer
- Minimum of 2 years of grant writing or nonprofit development experience
- Proven ability to quickly learn and understand complex subject matter
- Experience writing documents for various audiences
- Superb written communication skills, with a keen eye for detail and ability to write clear, persuasive proposals for nonprofit organizations
- Experience working with child care providers, state agencies, unions, or early child educators is a plus
- Ability to handle multiple projects simultaneously
- Excellent time management skills with proficiency in research proposal best practices
- Proficient in working with government, foundation, or corporate contracts
- Familiarity with prospect research techniques and project management
- Strong analytical skills
- Proficient in MS Office Suite programs
- Well-versed in copywriting best practices for multiple marketing channels including but not limited to broadcast, search, native, display, etc.
Requirements
- Must be able to sit, or stand, for long periods of time using office equipment and computer
- May require moderate lifting of supplies and materials from time to time
- Collaborative and flexible team player with strong organizational and interpersonal skills
- Ability to work independently and simultaneously on multiple tasks with conflicting deadlines
- Commitment to the diversity and dynamism of participants, colleagues, and stakeholders
- Ability to give and receive feedback in a professional manner
- Ability to patiently explain technology and policies to participants, colleagues, and stakeholders
- Must be able to occasionally work long and irregular hours, sometimes including weekends