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About the role
The Bookkeeper is a full-time, remote role. Reporting to the Senior Director of People and Organizational Development, the Bookkeeper handles various aspects of the accounting function at The Imagine Institute. Main areas of responsibility include accounts payable, accounts receivable, payroll assistance, and various other accounting tasks.
The Bookkeeper must be organized and able to capture financial figures with complete accuracy. Thus, attention to detail is of the highest importance.
Essential Functions
- Assists with payment of vendors and subcontractors in a timely manner
- Assists in the resolution of payment inquiries
- Prepare and record journal entries for various accounts
- Records numerical and financial data while ensuring data is entered correctly and accurately
- Perform account reconciliation to ensure accurate reporting of financial information
- Apply technical accounting knowledge to ensure compliance with accounting standards and regulatory requirements.
- Assists with accounts receivable
- Assists in the file management of all official accounting records in conformance with generally accepted accounting principles
- Assists in the creation and drafting of standard operating procedures
- Reconciles and reports differences or issues found in financial records
- Reviews supporting documentation and program systems related to payment of subcontractors
- Collaborate with team members to ensure timely and accurate completion of financial tasks
- Supports biweekly payroll, including creating new employee profiles in Paychex
- Assists in the overseeing of internal and external audits in review of financial and administrative controls
- Performs other related duties as assigned
Qualifications
- Bachelor’s degree or Technical Degree/Certificate in Bookkeeping, Accounting, or Finance
- Proven experience as a Bookkeeper or Accountant, 2+ years working experience preferred
- Proficiency in using spreadsheets and accounting software, prefer QuickBooks Online
- Knowledge of generally accepted accounting principles (GAAP)
- Ability to efficiently operate a 10-key calculator or equivalent and other related office equipment
- Advanced Excel skills, ability to work with lookups and pivot tables with proficiency in the rest of the MS Office Suite
- Knowledge of administrative and clerical procedures
- Particularly good time management skills, with the ability to pivot priorities
- Comfort in a small start-up environment
- A high degree of organizational, analytical, and interpersonal skills
- Strong verbal and written communication abilities
- Trustworthy with sensitive financial and personnel information
Requirements
- Must be able to sit, or stand, for long periods of time using office equipment and computer
- May require moderate lifting of supplies and materials from time to time
- Must be a collaborative and flexible team player with strong organizational and interpersonal skills
- Ability to work independently and simultaneously on multiple tasks with conflicting deadlines
- Commitment to the diversity and dynamism of participants, colleagues, and stakeholders
- Strong verbal and written communication skills in English required. Secondary fluency in Somali, Spanish, or another language preferred
- Ability to give and receive feedback in a professional manner
- Ability to patiently explain technology and policies to participants, colleagues, and stakeholders
- Must be able to occasionally work long and irregular hours, sometimes including weekends